Careers

Position Title:  Events Coordinator
FLSA Classification:  Non-Exempt, Part-Time
Pay Rate: $25.00/hour  

Adventure Science Center’s mission is to open every mind to the wonders of science and technology, fostering a better understanding of ourselves and the world around us. 

POSITION OVERVIEW

The Event Coordinator is responsible for planning and executing internal ticketed events, coordinating external private rentals, and providing the Events Manager with accurate event details, timelines, and logistical plans in a timely manner to ensure successful event execution. 

KEY RESPONSIBILITIES 

Fundraisers, Partnerships, and Community Events (Internal):

• Work across inter-departmental teams to brainstorm ticketed event themes and activities.  Events include but are not limited to: Way Late Play Dates, Science of Beer & Spirits, Red, White, and Boom, and select donor events as needed. 
• Coordinate educational programming and event activities with internal and external collaborators.
• Identify, research, and solicit potential partners to fit the theme and/or educational goals of an event. 
• Working within the budget parameters, source event materials, procure guest needs, and submit applicable permits.
• Create and communicate logistical plans for events, including but not limited to event floor plans, run-of-shows, event programming timelines, and staffing and volunteer needs.
• Execute the day-of event operations by overseeing set up with Facilities, Exhibits, Guest Services, and Engagement teams; managing the run-of-show; facilitating the programming timelines; and ensuring a positive and enriching guest experience. 
• Serve as Manager on Duty (MOD) for after-hour partner programs in the Sudekum Planetarium (1 - 3 times per month), including greeting and directing guests, coordinating with onsite guest service representatives, providing customer service, and managing needs in the event of an emergency.

Private Rentals (External): 

• Serve as the primary point of contact following the sale for appointed daytime and after-hours rentals, including detailing events in Tripleseat, reserving on the central calendar, and relaying pertinent information to relevant department managers through the Internal Event Order (IEO). 
• Facilitate advanced event walk-throughs and rehearsals.
• Serve as the point of contact on the day of events, overseeing logistics, including but not limited to:
  • Lead and oversee event set up, ensuring cleanliness, preparedness, and safety, and that all event spaces are set per client request;
  • Serve as a point of contact for hired security, Facilities, Exhibits, and other science center departments, including relaying pertinent event information and maintaining contact;
  • Serve as the onsite representative for event vendors, facilitating load-in/load-out, and serve as the point of contact for their venue-related needs throughout the event;
  • Assist the client in executing their vision and requirements, including but not limited to: AV connections, décor setup and needs, and guest satisfaction. 
• Ensure all event activities align with the approved IEO instructions and needs and actively oversee the event throughout its duration. 
• When required, collect payments and necessary paperwork. 
• Update Tripleseat data and financials as needed.
• Prepare the event closing report at event conclusion and submit it to Events Manager.
• Work with Events Manager to evaluate and address any event issues and provide suggestions for improvement.
• Send post-event thank you to event clients.
• Utilize reservation software, Blackbaud/Altru, for processing payments. 
• Maintain proficiency in event software Tripleseat, for event management, communication tracking, and financial reporting. 

Other: 

• Provide administrative support to the Events team and maintain event files as needed.
• Other duties as needed/assigned.

QUALIFICATIONS

• Associate degree, or equivalent combination of education and 2-3 years of event coordination or hospitality experience.
• At least one year of catering or event management experience, preferably in a rental venue setting. 
• Ability to work flexible and varied hours, including nights, weekends, and/or holidays
• Excellent written and verbal communication skills, including the ability to effectively explain technical and/or event-related concepts across a wide range of client types (donors, community leaders, musicians, industry trade groups, event organizers, and others). 
• Excellent customer service skills and a commitment to client satisfaction 
• Ability to work as a team member with a positive, helpful attitude in developing creative responses and solutions to needs and issues
• Ability to maintain the strictest of confidence as required 
• Ability to work independently and display sound judgment 
• Ability to handle multiple projects and priorities. 
• Professional appearance and demeanor. 
• Must be a team player and demonstrate the ability to interact effectively with co-workers, volunteers, the public, and vendors.
• Demonstrate ability to keep ASC as top priority, contributing to the success of the entire organization and the success of co-workers

SPECIAL CONDITIONS 

• Must be at least 18 years old 
• The work environment involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms, use of safe work practices with office equipment, avoidance of trips and falls, and observance of fire regulations. 
• Typically, walking, standing, bending, and carrying light items (up to 20 pounds unassisted), and 50 pounds assisted are required. At times, the employee may sit comfortably to do the work. Also, the employee must have manual dexterity, visual and auditory acuity. 

BENEFITS AND PERKS  

• Free onsite parking 
• 401(k) with Employer Match  
• Complimentary membership to Adventure Science Center  
• Free or discounted admission to local venues, including The Nashville Zoo, The Frist Art Museum, Nashville Shores, Cheekwood Estate and Gardens, and more!  
• Eligibility for Public Student Loan Forgiveness  

No phone calls, please. Due to the volume of applications received, we will only contact candidates selected for interviews.   

This is intended to be a description of the general nature and level of work to be performed.  This job description should not be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.   

These responsibilities and duties are subject to change at any time.   

Adventure Science Center is an Equal Opportunity Employer. 

Position Title: Science Presenter
FLSA Classification:  Non-Exempt, Part-Time
Pay Rate: $17.00/hour 

Adventure Science Center’s mission is to open every mind to the wonders of science and technology, fostering a better understanding of ourselves and the world around us.

POSITION OVERVIEW 
Get ready to sign some autographs… as Science Presenter, you are the star of the show!  If you’ve ever wanted to freeze an object instantaneously, blow up a gummy bear, or set yourself on fire, this is the job for you.  Your home base will be Eureka Theatre, our live science demonstration theater, where you’ll excite, inform, and entertain audiences of all ages.  When you’re not on stage, you’ll be interacting with science center guests one-on-one beside an activity cart or roaming the floor with a meteorite in your pocket.  To young minds, you’ll be the very embodiment of science, creating the spark that launches the next generation of discoveries! 

This position is responsible for presenting Live Science theater shows, demonstrations, and other programs to learners of all ages and backgrounds.  Science Presenters are expected to learn and comply with all chemical, fire, electrical, and cryogenic safety procedures while maintaining an orderly atmosphere.  The presenter must be able to work consistently in a variety of locations, including theaters, classrooms, outside, and on the gallery floors.  Effective communication skills, time management, commitment to guest experience, and a passion for learning and sharing the principles of science, technology, engineering, and math are essential attributes for this position. 

Work schedule is Friday-Monday, with additional hours available during the week as needed for coverage or events and rentals.

KEY RESPONSIBILITIES 

• Learn, understand, and present 15–20-minute Live Science shows to audiences of all ages and learning backgrounds 

• Work cooperatively with other departments to assist in delivering outstanding programs 

• Supplement existing exhibits with engaging science demonstrations on gallery floors 

• Handle fire, laboratory chemicals, high voltage equipment, and cryogenic chemicals while following all safety requirements 

• Have basic knowledge of how to operate AV equipment such as sound systems, lighting, microphones, projectors, cameras, and computers 

• Maintain knowledge of current museum exhibits and program content to convey exciting explanations to guests 

• Anticipate guest needs and solve guest issues with a positive, courteous, and professional attitude 

• Execute other duties deemed necessary by management based on specific show/program needs 

QUALIFICATIONS 

• High School diploma or Equivalent 

• Must be comfortable handling fire, laboratory chemicals, high voltage equipment, and cryogenic chemicals. 

• Prior teaching or presenting experience preferred  

• Theater and/or improv training is a plus 

• Knowledge of customer service principles, techniques, and standards 

• Ability and desire to work with and inspire visitors of all ages and learning backgrounds 

• Ability to learn and convey educational information with effective communication skills 

• Ability to learn and comply with important safety standards 

• Ability to solve practical problems and make customer service decisions confidently and efficiently 

• Ability to work in both fast-paced and calm environments 

• Ability to establish and maintain effective working relationships with multiple personality types 

• Ability to work independently and with a team 

• Show enthusiasm and curiosity about science education and share that passion with others 

• Be available to work weekends, holidays, and occasional after-hours events 

SPECIAL CONDITIONS 

• Must be at least 18 years old  

• First Aid/CPR/AED (Adult and/or Pediatric) certification preferred  

• The work environment involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms, use of safe work practices with office equipment, avoidance of trips and falls, and observance of fire regulations.  

• Typically, walking, standing, bending, and carrying light items (up to 20 pounds unassisted), and 50 pounds assisted are required. At times, the employee may sit comfortably to do the work. Also, the employee must have manual dexterity, visual and auditory acuity.  

• Some repetitive motion is involved.  

BENEFITS AND PERKS 

• Free onsite parking 

• 401(k) with Employer Match 

• Complimentary membership to Adventure Science Center 

• Free or discounted admission to local venues, including The Nashville Zoo, The Frist Art Museum, Nashville Shores, Cheekwood Estate and Gardens, and more! 

• Eligibility for Public Student Loan Forgiveness 

No phone calls, please. Due to the volume of applications received, we will only contact candidates selected for interviews.

This is intended to be a description of the general nature and level of work to be performed.  This job description should not be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.  

These responsibilities and duties are subject to change at any time.  

Adventure Science Center is an Equal Opportunity Employer.

Position Title:  Facilities Technician I
FLSA Classification:  Non-Exempt, Part-Time
Pay Rate: $18.00/hour  

Adventure Science Center’s mission is to open every mind to the wonders of science and technology, fostering a better understanding of ourselves and the world around us. 

POSITION OVERVIEW

This position is part of the team of facilities professionals who are essential to the care and maintenance of a 100,000+ square foot facility. This individual is responsible for multiple responsibilities, tasks, and duties that help the Adventure Science Center function seven days a week. This position will perform daily tasks ranging from custodial cleaning and maintenance tasks to event set-up/tear-down, both essential to the core operation.

The work schedule for this role is Saturday, Sunday, 11:30 am-6:30 pm, Monday or Tuesday, 10:30 am-5:30 pm, with additional hours available during the week as needed for coverage or events and rentals.  

KEY RESPONSIBILITIES 

With the direction of the Facilities Manager:

• Primary responsibility is to maintain the cleanliness of the building, including but not limited to daily vacuuming, dusting, trash collection, sanitizing high-touch areas, and cleaning of restrooms.
• Ensure public events and private rentals are set up and torn down in a timely manner, including but not limited to tables,      chairs, linens, and decorations.
• Assists Facilities Manager and Facilities Technician II, as needed, with maintenance of HVAC, electrical, pneumatic systems,      plumbing, elevators, etc.
• Maintain various maintenance and safety checklist duties.
• Perform miscellaneous and job-related duties as assigned.

QUALIFICATIONS

• High School diploma or Equivalent
• 1-2 years of previous work experience in one or more of the following fields: custodial, maintenance, or events.
• Be able to pass a background check
• Be available to work weekends, holidays, and occasional after-hours events
• Courteous professional manner and ability to interact with science center guests
• Must be able to stand for extended periods of time as well as lift and move supplies and equipment (up to lift 50 lbs. unassisted and 100 lbs. assisted) 

SPECIAL CONDITIONS

• Work schedule is Saturday and Sunday, 11:00 am-6:30 pm, Monday or Tuesday, 10:30 am-5:00 pm, with additional hours available during the week as needed for coverage or events and rentals.
• Ability to fill out and complete a daily checklist
• Ability to operate various types of custodial equipment, including but not limited to upright and hand vacuums 
• Ability to follow oral and written instructions, and able to read cleaning chemical labels and the proper application of those chemicals.
• Ability to work independently as well as be an effective team member.
• Basic shop knowledge, drills, saws, and various hand tools.
• Basic Knowledge of and practice with Microsoft Outlook, Word, and Excel.
• Motivated, flexible, and dependable.
• Reliable, courteous, and collaborative team player.
• Pleasant disposition, customer-service oriented.
• Ability to exercise sound judgment and flexibility should difficult situations arise.
• Must be at least 18 years old 
• Availability to work peak days and hours, a combination of weekdays, weekends, and holidays. 
• First Aid/CPR/AED (Adult and/or Pediatric) certification preferred 
• The work environment involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms, use of safe work practices with office equipment, avoidance of trips and falls, and observance of fire regulations. 
• Typically, walking, standing, bending, and carrying light items (up to 20 pounds unassisted), and 50 pounds assisted are required. At times, the employee may sit comfortably to do the work. Also, the employee must have manual dexterity, visual and auditory acuity. 
• Some repetitive motion is involved.  

BENEFITS AND PERKS  

• Free onsite parking 
• 401(k) with Employer Match  
• Complimentary membership to Adventure Science Center  
• Free or discounted admission to local venues, including The Nashville Zoo, The Frist Art Museum, Nashville Shores, Cheekwood Estate and Gardens, and more!  
• Eligibility for Public Student Loan Forgiveness  

No phone calls, please. Due to the volume of applications received, we will only contact candidates selected for interviews.   

This is intended to be a description of the general nature and level of work to be performed.  This job description should not be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.   

These responsibilities and duties are subject to change at any time.   

Adventure Science Center is an Equal Opportunity Employer.